Organizations#

An organization is a group of Anaconda Cloud accounts with a managed set of rights and permissions. Creating an organization for your team in Anaconda Cloud allows you to:

Provide a common collaboration space
Ensure consistent tooling
Manage access and costs

Note

Anaconda Cloud users can create and belong to multiple organizations.

Creating an organization#

Open the user dropdown menu and select Organizations.
Click Form New Organization.
Follow the on-screen instructions to set up your organization. Don’t worry if you don’t have all the necessary information; you can come back and complete your organization’s information at a later time.
Note
- As the creator, you are the owner and default admin of the organization.
- The Organization Name is the publicly displayed name of your organization and can be changed at any time after it is created.
- The Organization ID is the organization’s Uniform Resource Locator (URL) identifier. The Organization’s URL must be unique. Once the Organization ID is assigned, it cannot be changed.

Subscribing your organization#

For information and help with managing subscriptions, see Subscriptions.

Managing large organizations#

Manually adding members to your organization via the UI can be tedious when your user base numbers in the hundreds or more. Expedite the process using the Anaconda Cloud API to add users to your organization, assign them a seat, and issue them a token.

Automate onboarding your organization members using the API!

Managing organization members#

Inviting members to your organization#

With an organization created and multi-license subscription purchased, you are ready to invite users to your organization and assign them seats (licenses).

Navigate to your Organizations page.
Select your organization.
Select Invitations in the left-hand navigation.
Select Invite Members, enter your team member’s email address, and then press tab. Repeat this process to continue adding members.

Note

Alternatively, you can select Bulk Upload and upload a .csv file containing your team members’ email addresses (for larger organizations).
Click Invite Members to send the invitations.

Once you invite your member(s), they will receive an email to join the organization. Accepting the invitation in the email redirects them to the Anaconda Cloud login page. Once logged in, they can accept the invitation and join the organization.

Note

If the invited team member does not have an Anaconda Cloud account, they can create one using the email that the invite was sent to, then join the organization.

Reissuing an invitation#

Invitations expire after seven days. You can reissue an invitation to a user to provide them with another seven days to accept the invitation.

Reissue individual invite

Navigate to your Organizations page.
Select your organization.
Select Invitations in the left-hand navigation.
Select the user you need to reissue an invitation for.
Click Resend Email Invite.

Reissue multiple invites

Navigate to your Organizations page.
Select your organization.
Select Invitations in the left-hand navigation.
Click Resend Emails.
Select the checkboxes for users whose invitations you want to reissue, then click Resend Invitations.
Click Resend to confirm you want to reissue the invitations.

Removing an invitation#

If you have invited someone to your organization in error, you can remove the invitation you sent. This also prevents the invitation recipient from being able to join your organization.

Remove individual invite

Navigate to your Organizations page.
Select your organization.
Select Invitations in the left-hand navigation.
Select the user whose invitation you need to remove.
Click Remove Invite.

Remove multiple invites

Navigate to your Organizations page.
Select your organization.
Select Invitations in the left-hand navigation.
Click Remove Invitations.
Select the invitations you want to remove, then click Remove Invitations.
Click Remove to confirm you want to remove the invitations.

Assigning organization seats#

Once a member has accepted their invitation, you must assign them a seat (license) before they can issue themselves a token and access your org channels.

Assign individual seat

Navigate to your Organizations page.
Select your organization.
Select Users from the left-hand navigation.
Select the user you need to assign a seat to.
Click Assign Seat.

Assign multiple seats

Navigate to your Organizations page.
Select your organization.
Select Users from the left-hand navigation.
Click Assign Seats.
Select the checkboxes for users you want to assign a seat to, then click Assign Users.
Click Assign to confirm.

Note

Once you assign a member a seat in your organization, they will receive an email with a link to join the organization. Instruct them to open the link and go to the Token Access page to issue themself a token. For more information, see Tokens.

Changing a member’s role#

A user’s role determines their permissions within the organization.

Navigate to your Organizations page.
Select your organization.
Select Users from the left-hand navigation.
Select the user whose permissions you need to change.
Click Assign as Account Admin, Assign as Billing Manager, or Assign as Member. Available options are based on the user’s current role.

Note

You must be an administrator to update user roles. Administrators cannot change their own role.
Confirm your role assignment to set the user’s permissions.

Revoking a member’s seat#

If you have a user who no longer requires a seat in your organization, you can revoke their seat while retaining the user as a member of the organization. Revoking a members seat will invalidate their token and prevent them from accessing your organization channels.

Revoking individual seat

Navigate to your Organizations page.
Select your organization.
Select Users from the left-hand navigation.
Select the user whose seat is being revoked.
Click Revoke Seat.
Click Revoke Seat to confirm.

Revoking multiple seat

Navigate to your Organizations page.
Select your organization.
Select Users from the left-hand navigation.
Click Revoke Seats.
Select the checkboxes for the users whose seats are being revoked, then click Revoke Seats.
Click Revoke to confirm.

Removing a user from the organization#

If you want to remove a member from your organization completely:

Navigate to your Organizations page.
Select your organization.
Select Users from the left-hand navigation.
Select the user you’re removing from the organization.
Click Remove from Organization.
Click Remove User to confirm.

Purchasing additional seats#

You can purchase additional seats for your organization at any time.

Navigate to your Organizations page.
Select your organization.
Select Subscription from the left hand navigation.
Click Manage Subscription to purchase additional seats.

Leaving an organization#

To leave an organization you’re a member of:

Navigate to your Organizations page.
Select your organization.
Click Leave <ORG_NAME> Organization.

Note

Users with the administrator role cannot leave the organization.

Editing organization settings#

Organization administrators are provided with some control over the access their members have to Anaconda Cloud assets, ensuring that members have appropriate access to the tools and data they need, while safeguarding sensitive information by restricting access where necessary.

Navigate to your Organizations page.
Select your organization.
From the Org Profile page, click Edit Organization Settings beside the organization name.
Toggle settings ON or OFF as needed.
Click Save Changes.